Section Steering Committee Annual Meeting ‑ July 10, 2000 Milwaukee, W1   Minutes   Present:           Ted Tyson, Mark Risse, Ron Sheffield, Kurt Lawrence, David Beasley, Mark                         Riley, Joe Zulovich, John Hoehne, Phil Bames, Steve Workman, Kelley Green,                         David Smith, Gary Clark, Trent Strahan, Chris Henry, Al Robert, Jr., Dale                         Frederick, Mark Crossley   The meeting was called to order at 12:15 p.m. The first item of business was the review of the agenda at which time, Ted Tyson, Chair asked for any additions. There were none.   The District Representatives and Mark Crossley, the new Director of Membership were then introduced.   The minutes were discussed from the Section Steering Committee (SSC) meeting in Toronto and the question was presented of acceptance of the minutes in their current form.   Motion: To approve the minutesftom the SSC meeting at the 1999 Annual Meeting in Toronto. Seconded andpassed   Purpose and Composition of the SSC The purpose of the SSC was then discussed. Its primary function is to provide support fromASAE for sections and section programming and activities. This lead into what the function ofthe five District Reps. was. Their primary function is to assist their district sections and act asliaisons between their sections and the SSC. Of the five District Reps., the Reps. from districts 2and 4 will need to nominate new Reps. for 2001.   SSC Bylaws Conversation then turned to the SSC bylaws. Ted Tyson asked if the committee members had a chance to read the bylaws and what comments they had. The question of whether or not the SSC has a budget within ASAE was raised. There is presently no budget associated with the SSC, but Ted Tyson assured the group that if they need one, they would be able to get it. With no further discussion of the bylaws, the question of acceptance of the SSC bylaws was presented.   Motion: To confirm the approval vote taken via e-mail earlier this year and to accept Section Steering Committee bylaws as written. Seconded andpassed.   Discussion then continued on the SSC bylaws and member composition of the Committee. As it currently stands, the SSC is comprised of the Chair, Vice Chair, Past Chair, one representative from each of the five districts, and one representative from each section or other geographical unit. There was issue with the fact that not every section is active and that the bylaws require a 40% quorum of Committee membership for a vote. If a section is inactive, they would not haveactive Committee representation. With that in mind, it was decided that the previous motion be amended as follows:   Motion: To amend the previous motion to accept bylaws with changes to Article 3, Section A to read as follows:          A. The membership of the Section Steering Committee shall include a Chair, Vice Chair, Past Chair, one representative ftom each of the five districts, and one representative ftom each active Section or other geographical unit. Seconded and passed   With the passage of the above motion, a motion was made and seconded to:   Motion: To accept the bylaws as the governing documentfor the SSC. Seconded and passed.   Section Officer Handbook The current version of the Section Officer Handbook was then discussed. A brief history of the purpose for the resource was given and it was agreed that the handbook needs further revision so that it might better serve section officers. Mark Crossley will review and edit the current Handbook and then email it to the members of the SSC for their input.   Section Dues Conversation then focused on section dues and the current limits set by the Society. Presently, ASAE will collect up to $10 for voluntary section dues on the national invoice. To further complicate matters, some section bylaws prohibit the collection of section dues altogether. There have been requests from a couple of sections to collect more than the $10 limit. After some discussion, it was decided that sections may collect whatever they wish in voluntary section dues on the national invoice as long as their section bylaws allow it. It was then decided that only those sections, which provide a copy of their bylaws to ASAE headquarters stating they allow the collection of voluntary section dues, would be eligible for collection on the national invoice. The motion follows:   Motion: To ensure that ASAE headquarters have section bylaws on hand, which permit those sections wishing to collect section dues on the ASAE invoice to do so. Seconded andpassed.   A motion was then brougt to the table concerning specific language to allow annual voluntary section dues, as determined by section bylaws, to be charged to section members at the section's discretion, with no limits being set by ASAE headquarters.   Motion: Annual section voluntary dues, as determined by section bylaws, may be charged to section members. Seconded andpassed.   Section Achievement Awards Conversation then focused on section awards and recognition. In the past, sections that exhibited outstanding performance as outlined in the Section Achievement Manual were awarded for their efforts. With the exception of a couple of certificates for section growth last year, this program has not been active for a number of years. It was decided these awards need to be revitalized. Mark Crossley will put a copy of the achievement guidelines on the SSC list serve to the five District Reps. for their review. The District Reps. will comprise the Standards of Achievement sub‑committee. to further examine this matter.   District Rep./Section Activity Reports The Chair then asked for reports on section activities from the District Reps. and section members.   District #1 ‑ No report District #2 ‑ The Georgia Section reported that they have been partners in the creation of the journal, Georgia Engineer, inwhich they publish their Georgia Section newsletter. It has been a tremendous success thus far. The Louisiana Section reported that they have been active in starting a micro‑mini tractor competition at the high school level to spark interest in engineering. The Texas Section reported that they have been offering scholarships to any university that starts a student ASAE chapter. They have awarded two scholarships to date. District #3 ‑ The Kansas Section reported that they had a very successful annual meeting and that they continue to offer continuing education opportunities for their members. District #4 ‑ No report District #5 ‑ No report   It was discussed that the SSC list serve be used for posting section success stories and related activities. All items of interest should be sent to Mark Crossley at headquarters where he will post them on the list serve. Headquarters will also make every effort to profile‑ sections in Resource as well.   With no further business before the Committee, the meeting adjourned at 2:00 p.m.