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TRAVEL & HOUSING
NOTICE
There will be a $100 per person surcharge for those not staying
at the convention hotel in order to offset meeting space rental. For more
information, see June 2003 or July 2003 Resource magazine.
Using the blocked room space at conference and meeting hotels reduces the
overall cost of the meeting. Meeting space rental is predicated upon the
number of sleeping rooms occupied per night at the conference rate. Additionally,
future meetings are impacted by previous year figures. The more of our block
we use, the better the rate and space offering available in the future.
MEETING LOCATION
The entire meeting will be held at the Sheraton Imperial
Hotel and Convention Center in Research Triangle Park, North Carolina. The
Sheraton Imperial Hotel and Convention Center is the largest and most conveniently
located meeting facility at an airport between Atlanta and Washington D.C.
HEADQUARTERS HOTEL
Please make your own hotel reservations directly with the
Sheraton Imperial Hotel & Convention Center. In order to receive the
highly discounted convention rate, please tell the reservation clerk that
you are attending the American Society of Agricultural Engineers' meeting.
Your credit card will confirm your room and rate, and will be charged at
the time of request. Saturday arrivals are allowed.
Sheraton Imperial Hotel
& Convention Center
4700 Emperor Blvd., Durham,
NC 27703
(I-40 exit 282 Page Road)
Reservations - 1-(800)-325-3535
Phone - 919-941-5050 Fax
- 919-941-2958
To register on line: www.sheratonrtp.com
Single / Double - $106 Add
12% tax
DEADLINE
In order to obtain the discount room rate, reservations must
be made no later than
September 18, 2003. After this time rooms will cost $220 per night.
DEPOSIT / GUARANTEE POLICY
A first night's room and tax deposit is due with each reservation.
Deposits may be made by check or charged to an accepted credit card. Should
a reservation be canceled, deposits are refundable if notice is received
at least 48 hours prior to arrival. Cancellations received after this time
are non-refundable.
HOTEL CHECK IN/OUT
Check in time is 4:00 pm. Check out time is 12 Noon.
LUNCH
Due to the limited restaurants in the area, lunch will be
available for purchase on Monday
and Tuesday in the exhibit hall.
PARKING
Free parking in two garages for hotel guests. Free valet
service.
TRAVEL SAVINGS
Using the airline and car rental discount code for any ASAE meeting can
save you 10 percent or more off any published Web or printed airfare rate
(special Internet fares excluded). ASAE benefits in being able to lower
costs for future meetings and conferences in addition to being able to negotiate
for higher discounts.
AIR FARE DISCOUNTS
The hotel is minutes away from Raleigh-Durham International
Airport, which
serves most major airlines with domestic and international flights.
American
Airlines
Meeting
Code: 07H3AB
Reservations:
800-433-1790
Delta
Airlines
Domestic
Code: DMN192581A
International
Code: DMN192582A
Reservations:
800-241-6760 (8am-11pm EST)
Northwest/KLM/Continental
Meeting
Code: NMY2M
Reservations:
800-328-1111 (M-F 7:30am-7:30pm CT)
Southwest
Airlines
Meeting
Code: M9224
Reservations:
800-433-5368 (M-F 7am-8pm EST;
Sat-Sun
8:30am-5:30pm EST)
US
Airways
Meeting Code: Gold File Number 38632598
Reservations: 877-874-7687 (8am-9:30pm EST)
Online reservations: www.usairways.com
US Airways Meeting ID: MTG002180
GROUND TRANSPORTATION
The Sheraton Imperial provides complimentary scheduled shuttle
service to and from the
airport for our guests.
RENTAL CAR DISCOUNT
Avis
Avis Worldwide Discount (AWD) Number: T107099
Reservations 800-331-1600 or www.avis.com
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