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Association of Equipment Manufacturers (AEM)
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| Winners in the Association of Equipment Manufacturers Trophy Competition |
| 2007 |
| 2006 |
| 2005 |
APPENDIX 2
Association of Equipment Manufacturers (AEM) Trophies Competition
The trophies competition began in 1935. The following quotation is taken from the original announcement:
"As a special incentive to the members of the student branches of the American Society of Agricultural and Biological Engineering, the Association of Equipment Manufacturers, a national association representing the leading manufacturers of agricultural equipment in the United States, has donated a silver cup. This cup will be awarded each year to the student branch of the Society which in the opinion of the judges has the most outstanding record of activities and achievements for the year." (Agricultural Engineering, May 1935, p. 198)
Through the years, the Association has grown to include construction-related machinery, industrial as well as farm equipment, and the nature and number of awards have increased. The objectives of this competition, however, have remained the same -- to create better student branches. The Association of Equipment Manufacturers report measures quality of the various student organizations by comparing them in the seven major categories indicated on the attached score sheets. Besides the comparison with other student engineering branches or mechanization branches, participation in this competition gives each student organization a permanent record of their activities and achievements for the year, thereby allowing them a chance to appraise their own growth throughout the year.
Awards
Cash prizes, trophies and plaques donated by the Association
of Equipment Manufacturers will be awarded by the Society to the
student branches that have the most outstanding record of activities
and achievements for the current school year in the opinion of the
ASABE Committee on AEM Student Trophies. The awards will be announced
and presented at the ASABE Annual International Meeting.
Eligible Student Organizations are divided into three groups:
- Student Mechanization Branches;
- Larger Student Engineering Branches (Group A) 33 or more students; and
- Smaller Student Engineering Branches (Group B) under 33 students.
Student branch membership is the average membership as determined in Section A-1 of the score sheet. The average membership calculated in the report will determine the class in which the report is judged.
Identical cups bearing the appropriate identification will be awarded to the winners of each classification. Recognition plaques will be awarded to the second- and third-place branches in each classification.
Eligibility
Any student engineering branch or mechanization branch of ASABE
that has supplied the ASABE headquarters office, on or before January
1, with a roster of its members for the school year, including
the names of its officers, and otherwise given evidence that it
is active, is eligible to compete for the AEM Trophies. Requests
for exceptions to this rule must be made in writing to the Awards
Coordinator.
AEM Trophies Competition Procedure
The basis for determining the placing in the AEM Trophies Competition
is the report required of each student engineering or mechanization
branch entering the competition. Following are copies of the score
sheets used by the committee in rating the reports. It is important
that the preparation of each report be in accord with the outline
on the score sheet, and that the following points be observed:
- four (4) copies of the report must be received by March 15, to: Awards Coordinator, ASABE, 2950 Niles Road, St. Joseph, MI 49085-9659 USA. Copies of each report will not be returned to the student organization submitting it unless specifically requested by the organization at the time of submission. Refer to number 8 concerning formats allowed for submission.
- Report on activities and events occurring during only one calendar year period (January - December); those in which your organization participates after that date may be included in your report for the following year. Note: Reporting period for 2005 competition only is March 1, 2004 - Dec. 31, 2004.
- Any Group B student engineering branch, by special request to the committee made through the ASABE Awards Coordinator, may be allowed to enter Group A student engineering branch competition.
- Complete information should be given on each item listed on the score sheet. If there has been no activity under a particular item be sure to so indicate. (Organizations frequently fail to supply the complete information requested; it is better to indicate "no activity" than to overlook or ignore an item completely).
- Submit the information requested on the score sheet in precisely the order in which it is listed. (Failure to follow this order makes scoring of the reports much more difficult, so it is to the advantage of each organization to comply faithfully with this request).
- The same material should not be included under two or more headings; it is essential that it be carefully organized and inserted under the proper heading. Do not include extraneous material; poundage does not always evidence a good report.
- Wherever possible to obtain them, it is desirable to illustrate reports with photographs, newspaper clippings, programs, copies of publications, etc., being sure to provide four sets of such material. Also, underscore all clippings to indicate clearly the particular portion thereof to which you desire to draw the committee's attention.
- Four copies of the report should be submitted on 8-1/2-by-11-inch paper in a protective folder, or as a pdf or html file burned on four CD's. Web site entries are allowed but must also be burned to 4 CD's as html files and appropriate archival methods should be established so the record of the year's events is not lost.
- Address correspondence and questions relating to the competition for the AEM Award to the Awards Coordinator, ASABE, 2950 Niles Road, St. Joseph, Michigan 49085-9659 USA.
- It is suggested that a table of contents and page numbers are incorporated in the report.
Revised -- 1972, 1975, 1980, 1987, 1993, 2003, 2004, 2006.
Score Sheet for Rating ASABE Student Engineering Branches Competing for the Association of Equipment Manufacturers Award
(Revised 1965, 1969, 1972, 1975, 1992, 2003)
| POINTS | A. Organization |
|
| 3 |
1. Membership. |
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a. Rules of membership -- this should be a brief statement that includes who is eligible, and requirements for membership. Also include a dues payment statement similar to: "Payment of branch dues of $20.00 per year is required for branch membership. The branch dues include national ASABE dues." Modify this statement as required.
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| c. Number of Students eligible by classes.* |
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e. Number and percentage of student
branch members enrolled as Student Members of ASABE.* * See Example 1 for required format. |
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| 3 |
2. List student branch offices and officers, their terms of office and duties. |
|
| 3 |
3. List of standing committees, their members and activities. It is recommended that every branch have an executive committee to plan meetings and in general handle minor "day-to-day " issues. This committee should review the AEM report and other committee chairs should review applicable sections of the report for completeness. |
|
| 3 |
4. List of special committees, their members, and activities. |
|
| 12 |
Total Possible Points A. Organization |
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| POINTS |
B. Meeting Activities See Example 2 for required format. |
|
| 5 |
1. Meetings |
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a. Is academic credit received
for meeting attendance? |
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| 5 |
2. Attendance at meetings. |
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a. Number and percentage of members
attending each meeting and averages for the year. b. Number and percentage of faculty* members attending each
meeting and averages for the year. |
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| 10 |
Total Possible Points B. Meeting Activities |
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| POINTS |
C. Quality of Meetings See Example 3 for required format |
|
| 6 |
1. Describe character and procedure of meetings. Include general items such as meeting type, time, place, procedure, and how special meetings are called (if applicable). |
|
| 9 |
2. List date and program for each meeting. This item should follow the format of example #2 with a summary paragraph of each business meeting in one column and a summary paragraph for each special program or speaker in another column. |
|
| 15 |
Total Possible Points C. Quality of Meetings |
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| POINTS |
D. List and Describe Special Branch Activities | |
| 9 |
1. Branch participation in regular campus annual days, special projects, special days, community projects, etc. |
|
| 5 |
2. Career educational programs for potential students. |
|
| 8 |
3. Inspection trips and tours. Organized by the branch, open to all branch members and not required by the college. |
|
| 4 |
4. Attendance at section and international meetings of ASABE. (Consider combining an inspection trip with an international meeting trip). |
|
| 4 |
5. Social functions sponsored by the branch. Cook-outs, dances, refreshments at the professor's house, etc. -- Agricultural Engineering is fun, isn't it? |
|
| 5 |
6. Branch publications and communications should be used to keep on-campus members informed of meeting actions and upcoming events. Describe how members are kept informed through newsletters, meeting announcements, e-mails, website, etc., and include copies of samples or communications. |
|
| 35 |
Total Possible Points D. List and Describe Special Branch Activities |
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| POINTS |
E. Special Activities by Members | |
| 4 |
1. Campus Participation (list
activities or societies followed by names of members participating) |
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|
3 |
2. Community Participation (list
activities or societies followed by names of members participating) |
|
| 3 |
3. Publications |
|
| 3 |
4. 4. Fundamentals of Engineering
(FE) Exam |
|
| 13 |
Total Possible Points E. Special Activities by Members |
|
| POINTS |
F. Summary of Progress | |
| 5 |
1. Under this heading give a carefully prepared statement explaining advances the branch has made during the past year. Do not include continuing activities unless advancement was made. If continuing activities are included, clearly note the area of advancement. |
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a. What of last year's goals have been met? |
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b. Set new goals for next year. Be realistic, set measurable goals that are attainable. When a goal is reached, immediately set a new goal. |
||
| 3 |
2. Financial statement of branch
to indicate its activity. This item should be in the form
of a standard "Profit and Loss" statement. |
|
| 8 |
Total Possible Points F. Summary of Progress |
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| POINTS |
G. The Branch Report | |
| 2
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1. Each report shall, on the title page and cover, indicate the group in which it is competing (i.e., Group A -- 33 members or more; Group B -- under 33 members, or Mechanization Branch). 2. Each report is to be signed by a faculty member. It must also be signed by the president or secretary of the student branch and by those who helped prepare the report. |
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3. Include the score sheet and report instructions and any appropriate comments for improvement of the competition. The purpose of the competition is "to provide incentive to the members of student branches." This is your report! |
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| 5 |
4. Appearance, adherence to score sheet and clarity of the report. |
|
| 7 |
Total Possible Points G. The Branch Report |
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| Grand Total Possible Points:
100 We hope this competition helped your branch, your community and you to be a better engineer and citizen. |
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Score Sheet for Rating ASABE Student Mechanization Branches Competing for the Association of Equipment Manufacturers Award
(Adopted 1975)
| POINTS |
A. Organization | |
| 3 |
1. Membership - List the names of all who held full branch membership. The list should be alphabetical by classes. Place an * by the names of those who paid national dues. |
|
| a. Rules of membership
- This should be a brief statement which includes the grades
of membership, who is eligible and requirements for membership.
Also include a dues payment statement similar to: "Payment
of branch dues of $20.00 per year is required for branch membership.
The branch dues include national ASABE dues." Modify this
statement as required. |
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|
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c. Number and percentage of total students eligible that paid dues to the branch.* |
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|
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d. Number and percentage of student mechanization branch members enrolled as student members of ASABE.* *See Example 1 for required format. |
|
| 3 |
2. List student mechanization branch offices and officers and their terms of office. |
|
| 3 |
3. List of standing committees, their members and activities. It is recommended that every branch have an executive committee to plan meetings and in general handle minor "day-to-day " issues. This committee should review the AEM report and other committee chairs should review applicable sections of the report for completeness. |
|
| 3 |
4. List of special committees, their members and activities. |
|
| 12 |
Total Possible Points A. Organization |
|
| POINTS |
B. Meeting Activities(See Example 2 for required format.) |
|
| 5 |
1. Meetings |
|
| a. Is academic credit
received for meeting attendance? |
||
| 5 |
2. Attendance at meetings. |
|
| a. Number and percentage of members attending each meeting and averages for year. |
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| b. Number and percentage of faculty* members attending each meeting and averages for the year. *Resident teaching, extension, research and graduate student personnel. |
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| 10 |
Total Possible Points B. Meeting Activities |
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| POINTS |
C. Quality of Meetings See Example 3 for required format |
|
| 6 |
1. Describe character and procedure of meetings. Include general items such as meeting type, time, place, procedure, and how special meetings are called (if applicable). |
|
| 9 |
2. List date and program for each meeting. This item should follow the outline of Section B with a summary paragraph of each business meeting and a summary paragraph for each special program or speaker. |
|
| 15 |
Total Possible Points C. Quality of Meetings |
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|
|
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| POINTS |
D. List and Describe Special Branch Activities | |
| 12 |
1. Branch participation in regular campus annual days, special projects, special days, community projects, student government, etc. |
|
| 7 |
2. Career educational programs for potential students. |
|
| 8 |
3. Inspection trips and tours. Organized by the branch, open to all branch members and not required by the college. |
|
| 4 |
4. Attendance at international and section meetings of ASABE. (Consider combining an inspection trip with international meeting trip.) |
|
| 4 |
5. Social functions sponsored by the branch. Cook-outs, dances, refreshments at the professor's house, etc. Agricultural Mechanization is fun - isn't it? |
|
| 5
|
6. Branch publications (include copies). Every branch should have a one or two-page newsletter for its on-campus members to report on meeting action, coming events and bulletin board postings. This letter could precede each meeting. The annual publication sent by some branches to their alumni is very much appreciated by the alumni. |
|
| 40 |
Total Possible Points D. List and Describe Special Branch Activities |
|
|
|
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| POINTS |
E. Special Activities by Members | |
| 4 |
1. Campus
Participation (list activities or societies followed by names
of members participating) |
|
| 2 |
2. Community
Participation (list activities or societies followed by names
of members participating) |
|
| 2 |
3. Publications |
|
| 8 |
Total Possible Points E. Special Activities by Members |
|
| POINTS |
F. Summary of Progress | |
| 5 |
1. Under this heading give a carefully prepared statement explaining advances the branch has made during the past year. Do not include continuing activities unless advancement was made. If continuing activities are included, clearly note the area of advancement. |
|
| a. What of last
year's goals have been met? |
||
| 3 |
2. Financial statement of branch to indicate its activity. This item should be in the form of a standard "Profit and Loss" statement. (See Example 4 for required format). |
|
| 8 |
Total Possible Points F. Summary of Progress |
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|
|
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| POINTS |
G. The Mechanization Branch Report | |
| 7 |
1. Appearance, adherence to score sheet sequence, clarity and names of those who helped prepare the report. Please include a "Table of Contents" at the beginning of the report. 2. Include the score sheet and report instructions and any appropriate comments for improvement in the competition. The purpose of the competition is to provide a "special incentive to the members of Student Mechanization Branches . . . " This is your report. |
|
| 7 |
Total Possible Points G. The Mechanization Branch Report |
|
| Grand
Total Possible Points Total: 100
We hope this competition helped your branch, your community and you to be a better engineer and citizen. |
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Example 1: The AEM reporting period will
usually split a school quarter or semester (Spring Quarter is the
example). Most groups are inactive during the summer, therefore
they would not include a summer session.
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Example 2: The chart below should be used as a guide. Totals and averages are listed at the top, followed by a schedule of meetings as indicated. Average membership is taken from Example 1. In Section C.2 the items in this chart will be expanded.
B. MEETING ACTIVITIES
B.1.a. Academic credit is not given for meeting attendance
| B.1.b |
B.2.a |
- |
B.2.b |
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| Attendance |
||||
| Members |
Visitors |
Faculty |
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| - |
21.2 |
- |
11 |
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| Total Meetings |
39 |
6 |
5 |
|
| - |
19.5 |
3 |
2.5 |
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| 92% |
- |
23% |
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| March 6, 1993 |
23 |
2 |
3 |
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| March 27, 1993 |
16 |
4 |
2 |
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Example 3: The chart below
should be used as a guide.
C. QUALITY OF MEETINGS
__________________________________________________________________
Total Meetings Business Meeting Summary Special
Program or Speaker Summary
2
__________________________________________________________________
March 6, 1993
___________________________________________________________________________
March 27, 1993
___________________________________________________________________
Example 4: Typical financial statement for your AEM report.
F. Summary of Progress
F.2 Financial Statement |
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| Student
Branch of ASABE |
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|---|---|---|---|---|---|
| Beginning Balance March 1, 1993 |
Checking Account Savings Account |
$ 1.07 691.84 |
Disbursements | Banquet Conference Savings |
$352.41 299.49 |
| $692.91 | National dues | 105.00 | |||
| Ending Balance February 28, 1994 |
Checking Account |
$ 17.66 751.84 |
Office space Refreshments |
22.50 23.86 |
|
| $769.50 | AEM Supplies | 6.88 | |||
| Net Gain During Period | $ 76.59 | Awards | 18.46 | ||
| Receipts | Banquet | $ 395.25 | Savings Account Deposit | 60.00 | |
| Conference Servings | 365.84 | Bank Service | .30 | ||
| National dues | 105.00 | Total Disbursements | $ 888.90 | ||
Local dues |
20.00 | Net Gain During Period | $ 76.59 | ||
| Miscellaneous | 79.40 | ||||
| Total Receipts | $965.49 | Other Assets: List assets or liabilities, such as scholarship funds, equipment, land, or other holdings. | |||
2950 Niles Road, St. Joseph, MI 49085 | phone 269.429.0300 | fax 269.429.3852 | hq@asabe.org
©2008 American Society of Agricultural and Biological Engineers